By David Gibson
By generating a URL that isn’t hyperlinked, isn’t crawlable by search engines, and isn’t guessable by humans or computers (more on this later), you can be somewhat confident that only the people that have the shared link can access your data. It’s a form of security through obscurity.
You’ve probably come across the option to create shared links in many of your favorite apps like Evernote, Dropbox, Trello, Github, etc.
I really like the way Google Docs describes its shared link feature:
Many applications aren’t nearly as clear as Google is in explaining to the end-user what it is they’re doing by creating and distributing a shared link.
Sounds great! What could possibly go wrong?
There are a few critical factors that are essential to the security of shared links and the data they point to. The first is probably fairly obvious: we have to trust that the person we’re sharing with doesn’t expose the link to someone else, intentionally or otherwise. The second, which I mentioned earlier, is that the URL is so obscure that it is not guessable by a human or machine.
What exactly do we mean by obscure and not guessable? Much like we’re encouraged to have strong passwords, shared links need to be strong, too. We have to prevent someone from writing a script that attempts to access random web application URLs, hoping to find something valuable.
Enter: the GUID.
GUID stands for globally unique identifier. A GUID is a random 128-bit hexadecimal string that looks like this: 3F2504E0-4F89-11D3-9A0C-0305E82C3301. The idea is that GUIDs are so enormous that it is highly unlikely for two people to pick the same one.
Exactly how unlikely is it for someone to guess your shared link if it contains a random GUID? If you generate 1 billion GUIDs per second it would take you 36 years to produce a collision.
If your favorite web app created shared links that look like this, you’re in pretty good hands:
So everyone uses GUIDs, right?
Eh, no such luck. There are some web apps that by default generate shared links that are simple and easy to guess (e.g., http://company.example.com/person/1234). I won’t name names. Needless to say, this is an awful practice and should be avoided.
However, a much less awful, but still dangerous, practice is to let users customise shared links. This is a feature that Box has and, recently, one of their users shot themselves in the foot by changing the default, unpredictable shared link for a sensitive document to something extremely easy to guess.
Box’s email response aimed at educating its customers was really well done:
”The user was unaware of the implications of choosing the open access setting – meaning that anyone with the link was able to access it, anywhere on the internet. Custom links are easier for people to find than the random 20-character strings Box creates automatically for shared links, so it’s important to be aware of this potential risk and educate your users on when to keep access levels open or choose a different option like for collaborators only or for people within your company.”
Amazon S3 also lets users name their own public buckets and, as Rapid7’s research has shown, not only will people use guessable names in their bucket URLs, they’ll also put loads of sensitive content there (hello, passwords.txt!) expecting it to be undiscoverable.
What are some other risks or concerns?
Another misconfiguration that could expose shared links is on the application provider side. If the provider misconfigures their robots.txt file, which instructs search engines which paths not to crawl, and one of its internal application pages is inadvertently crawled by Google, you could see private information show up in public search results.
If the web app you’re using doesn’t use HTTPS for all requests, someone could sniff shared links off public Wi-Fi connections at Starbucks using something like FireSheep. Although, if the app doesn’t use HTTPS they could just steal your cookie and gain access to everything in the app, not just the stuff obtainable through shared links.
Many cloud apps don’t give you an audit trail that shows you a history of who is accessing your shared links. This means that someone could be accessing your shared links without you even knowing about it. How do you know for certain that people haven’t discovered your shared URLs and are accessing your data regularly? Worryingly, you don’t.
Where is my sensitive data anyway? One of the things Box advised in its educational email was that users might want to disable public access for particularly sensitive data. But the fact is, with gigabytes or terabytes of data, most organisations have no idea what’s sensitive. Only if you know where your sensitive data is located can you take the extra steps to protect it.
Will cloud providers like Box and Amazon ever scan and classify content for you? I’m not sure, but it might be difficult given that they probably shouldn’t be looking at the contents of data that doesn’t belong to them (and might not even belong to you).
What happens when someone leaves your company? Or maybe you just don’t want to share data with someone anymore. If they had full access to your system, you’d probably disable their username and password, but what if they make off with a few dozen shared links? Does your app have a way to expire or destroy these links so that they’re no longer valid?
Shared links are awesome. I can quickly share data with only the people I want to share with and I don’t have to clutter my user directory. But, while security through obscurity is better than nothing, it’s certainly not great protection. Couple that with the likelihood of user or admin misconfiguration through lack of understanding and poor user interfaces and, as we’ve seen with Box and Amazon, risk is high, so proceed with caution.
About the author
David Gibson is VP at Varonis.
Varonis is the leader in unstructured and semi-structured data governance software. Based on patented technology and a highly accurate analytics engine, Varonis solutions give organisations total visibility and control over their data, ensuring that only the right users have access to the right data at all times from all devices, all use is monitored, and abuse is flagged.
Varonis makes digital collaboration secure, effortless and efficient so that people can create and share content easily with whom they must, and organisations can be confident their content is protected and managed efficiently.
Voted one of the "Fast 50 Reader Favorites" on FastCompany.com, and winner of the SC Magazine Innovation, Product or Service of the Year, and Best Network Security Awards, Varonis has more than 4,500 installations worldwide and is headquartered in New York, with regional offices in Europe, Asia and Latin America.
Varonis, the Varonis logo, DatAdvantage®, DataPrivilege® and the IDU Classification Framework® are registered trademarks of Varonis® Systems in the United States and/or other countries and Metadata Framework™, DatAnywhere™, and Data Transport Engine™ are under a registration proce
ss in the United States and/or other countries. All other product and company names and marks mentioned in this document are the property of their respective owners and are mentioned for identification purposes only.
In DatAnywhere admins can easily search, sort, and deactivate any shared link. We also give the ability to have shared links automatically expire after a certain date. Further, we provide one-time-use pin-coded links which can only be accessed by the owner of the email account you’ve sent the shared link to.)